Guidelines for attending the 2020 Annual General Shareholders’ Meeting, regarding the outbreak of the New Coronavirus 2019
11 March 2020
Corporate Secretary Division
Tel.+66(0) 2537 4832, +66(0) 2537 4611
11 March, 2020
The Stock Exchange of Thailand
93 Ratchadapisek Road, Dindaeng
Subject: Guidelines for attending the 2020 Annual General Shareholders’ Meeting, regarding the outbreak of the New Coronavirus 2019
PTT Exploration and Production Public Company Limited or PTTEP wishes to announce that due to the spread of the New Coronavirus 2019 (COVID-19), the Company has concerns about the health of meeting attendees and has set out guidelines for attending the 2020 Annual General Shareholders’ Meeting on Monday 30 March, 2020 at 14:00 hrs. at Bangkok Convention Center, 5th Floor, Central Plaza Ladprao (Plaza Zone), 1695 Phaholyothin Road, Chatuchak, Bangkok. The guidelines, which are in accordance with the suggestions indicated by the Department of Disease Control, Ministry of Public Health, and related laws are as follows:
- Shareholders who are in a high-risk situation e.g. having recently traveled to/from any high-risk countries announced by Ministry of Public Health as of 8 March, 2020 i.e. China, Hong Kong, Macau, South Korea, Italy, Iran, Taiwan, Singapore, Japan, France, and Germany including other countries that will be additionally indicated, including shareholders who have had close contact with someone who has traveled to/from the high-risk countries, in less than 14 days before the date of the meeting, or having a fever, showing any respiratory symptoms or other symptoms suspected of being infected with COVID-19, are requested to follow the Department of Disease Control’s suggestions by not attending the meeting and appointing the Company’s Independent Director or a representative as their proxy to attend and vote on their behalf as per the conditions and procedures in Attachment 5 of the AGM Invitation Letter, which have been sent out to all shareholders.
- On the meeting day, PTTEP will conduct health screening with the medical staff and officers from the Department of Disease Control, Ministry of Public Health, presenting at the meeting entrance. In case anyone with a body temperature of 37.5 degrees Celsius or higher is identified, or if anyone presents other symptoms that are suspected to be signs of a COVID-19 infection, the Company shall kindly ask for their cooperation in not entering the meeting room. The shareholders may appoint the Company’s Independent Director or a representative as their proxy to attend the meeting instead.
- PTTEP recommends that the meeting attendees bring and wear a face mask all the time during the meeting. In case there are a lot of attendees, there might be a delay to the health screening process before attendees enter the meeting room. PTTEP apologizes for the inconvenience and requests that the meeting attendees strictly follow the suggestions indicated by the medical staff and officers from the Department of Disease Control, Ministry of Public Health.
- The shareholders are welcome to submit relevant questions in advance in accordance with the meeting’s agenda. Shareholders are requested to include their name, address, telephone number, email address (if any) in the following channels: E-mail: CorporateSecretary@pttep.com or Fax: +66 2537 4500. PTTEP will provide answers to the questions in the Company’s website.
Please be informed accordingly and kindly cooperate with the aforementioned guidelines conscientiously.
President and Chief Executive Officer